Reception

Receptionist / Office Administrator

Position Summary

We are seeking a professional and organized Receptionist / Office Administrator to manage front desk operations and provide administrative support across multiple departments. This role is client-facing and plays a key part in creating a welcoming office environment while ensuring smooth daily operations.

Key Responsibilities

Front Desk & Visitor Management

• Greet and assist all visitors and employees at the front desk
• Ensure the Visitor iPad is powered on daily and SwipedOn is active
• Require all visitors to sign in and out
• Answer incoming phone calls and route calls appropriately
• Assist walk-up inquiries and general requests

Office & Facility Management

• Prepare coffee each morning
• Maintain a clean, organized, and fully stocked kitchen
• Ensure conference rooms are clean, organized, and properly stocked
• Keep supply closets stocked and organized
• Assign and manage employee lockers and parking spaces
• Check, sort, and distribute mail daily
• Run work-related errands as needed

Event & Trade Show Support

• Manage trade show supplies and company swag
• Coordinate shipping of trade show materials to events and arrange return shipments
• Research potential new trade shows and events
• Assist with event planning in coordination with Iris

Inventory & Apparel Management

• Manage company work shirts, hoodies, and office polos
• Track and organize vendor, employee, and apparel files

Accounting & Administrative Support

• Enter new vendors into the system
• Process Accounts Payable from multiple sources, including email, mail, Uline, FedEx, and FedEx Freight
• Prepare and send checks; file bills appropriately
• Maintain organized vendor and employee files
• Assist with state tax return documentation as needed

Qualifications

• Professional appearance and demeanor (client-facing role)
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced office environment
• Proficiency with basic office technology and systems
• Reliable, proactive, and team-oriented

Schedule & Pay

• Schedule: 7:30am-4:00pm
• Pay Rate: $19-$20

Company DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.

Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.

Apply with us!