Tobacco Compliance Data Specialist – FDA (Food & Drug Administration)

Posting Information

Posting Information

Posting Number

2026341

Posting/Functional Title

Tobacco Compliance Data Specialist – FDA (Food & Drug Administration)

University Pay Plan Title

Grant Specialist

Location

San Marcos

Department

Texas School Safety Center

Recruitment Type

Open Recruiting

Job Type

Full-Time

Funding Source

Grant

Monthly Salary

$2,964.00 - $4,250.00

Job Category

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Demonstrated experience in using Microsoft Excel with intermediate proficiency to maintain large spreadsheets, electronic databases, or data management systems
• Demonstrated experience in reviewing documents, records, or reports for quality assurance or data validation
• Demonstrated experience evaluating processes and procedures for regulatory and contractual compliance
• Demonstrated experience in maintaining accurate data across multiple platforms
• Previous office or administrative experience

Preferred Qualifications

• Demonstrated experience in managing contracts and/or projects
• Demonstrated experience maintaining highly confidential program records and equipment inventory
• Demonstrated experience identifying errors and researching discrepancies for internal audits
• Demonstrated experience providing technical assistance and/or training
• Knowledge of Texas and Federal Tobacco Laws and Regulations
• Bachelor’s degree

Job Description

The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.

The role of the FDA Tobacco Compliance Data Specialist is to assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program in Texas. The Data Specialist creates and revises training materials, updates and maintains multiple databases with highly sensitive data to track program information and meet contractual requirements, prepares and processes program documents, and organizes correspondence to evaluate monthly program eligibility requirements for Contractors, who serve as FDA Inspectors for the program. The Data Specialist also validates completion of work and processes contractor invoices for payment.

Job Duties

• Monitor contract compliance such as deliverables, invoices, budget adjustments, and contract renewals
• Maintain highly confidential program records and equipment inventory
• Enter, verify, and audit data from multiple large databases to ensure data accuracy and integrity
• Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with intermediate and advanced formulas and functions (e.g., VLOOKUP/XLOOKUP, pivot tables, formulas, filters)
• Upload, download, and cross import documents, spreadsheets, audio, video, and other current program information between internal and external sources
• Conduct monthly and quarterly program process audits to report to program management
• Identify and resolve data discrepancies or inconsistencies
• Ensure attention to detail, data accuracy, and integrity on all work platforms
• Assist with general administrative tasks related to data management and program administration
• Other duties as assigned

Additional Information to Applicants

• FDA Program continued employment is contingent upon passing a level 5 federal background check for program database access conducted by FDA.
• This position is funded via a federal contract. Continued employment is conditional on annual renewal of the contract.
• If selected for an interview, applicants will be required to complete an Excel skills assessment demonstrating their Excel proficiency.
• This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.

Job Open Date

02/25/2026

Job Close Date (posting closes at midnight)

03/16/2026

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html