University Advancement Donor Engagement Coordinator

Posting Information

Posting Information

Posting Number

2026189

Posting/Functional Title

University Advancement Donor Engagement Coordinator

University Pay Plan Title

Coord, Advancement Support

Location

San Marcos

Department

Endowment Services

Recruitment Type

Open Recruiting

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,901.00 - $4,583.34

Job Category

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Excellent interpersonal, verbal, and written communication skills to effectively represent the university and engage with a diverse group of stakeholders, including students, alumni, staff, and volunteers.
• Strong time management skills with the ability to prioritize tasks and adhere to timelines while managing multiple high-level requests.
• Demonstrated ability to pay attention to detail and ensure accurate execution of event tasks.
• Strong decision-making skills, with the ability to assess situations and make informed choices that directly impact the success of University Advancement events.
• Comfort with working under pressure while maintaining a high level of professionalism and quality in execution.
• Ability to travel to event locations as required.

Preferred Qualifications

• Experience using Raisers Edge, Banner/BOSS, SharePoint, and Teams Planner.
• Proven ability to solve problems, meet deadlines, and manage multiple complex tasks simultaneously.
• Ability to work independently while maintaining clear communication with leadership.
• Bachelor’s degree or comparable job experience.

Job Description

The University Advancement Donor Engagement Coordinator provides essential support to donor stewardship, recognition, and compliance functions within the Donor Relations and Donor Engagement teams. This position assists with donor reporting, maintains compliance requirements, and supports enhanced donor recognition and engagement activities that strengthen meaningful relationships between Texas State University and its donors. Reporting to the Executive Director of Donor Engagement, this role contributes significantly to the success of University Advancement’s stewardship and engagement activities.

Job Duties

Fund Stewardship

• Support execution and data management of annual Endowment Reports.
• Provide data and reporting support for quarterly and annual fund activity and distribution reports.
• Provide administrative support for Memorandums of Understanding.
• Assist with back end support and data enhancements for the Gift Compliance and Utilization Portal.
• Respond to campus inquiries related to endowed and non-endowed funding requirements.
• Contribute to documentation and updates of stewardship and gift compliance policies and procedures.
• Monitor shared team inbox and ensure timely and accurate routing of inquiries to appropriate staff.

Donor Recognition and Engagement

• Manage data collection, fulfillment, and execution of the loyal donor recognition and engagement program, ensuring efficient tracking of deliverables.
• Coordinate data collection, fulfillment, and execution of giving society recognition and engagement program deliverables.
• Support the development and implementation of new donor recognition programs that align with giving levels and engagement priorities.
• Track engagement metrics, recognition delivery, and donor satisfaction to measure effectiveness and recommend improvements.
• Maintain donor stewardship matrices for affinity groups, ensuring accuracy and consistent delivery of touchpoints.

Data Management and Reporting

• Maintain accurate donor and fund information in Raiser’s Edge for endowed and non-endowed funds.
• Utilize Banner, BOSS, and additional reporting tools to optimize fund activity reporting.
• Maintain detailed fulfillment records for donor recognition benefits within University Advancement CRM systems.

Additional Information to Applicants

• Position holder must leverage approved generative AI tools to draft, edit, and summarize routine communications, while exercising professional judgment and adhering to university privacy and data security policies. This position may involve optional participation in evening or weekend events that support departmental outreach and campus engagement; staff are invited, but not required, to take part in these activities in coordination with their supervisor.

Job Open Date

12/10/2025

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html